Credit Union Ombudservice

Complaints Resolution

Developing long-term relationships is the foundation of our commitment to delivering high-quality service to our
members, and to the general public. It is important that you are happy with the service we provide; however, we recognize
that things can sometimes go wrong. As a result, we have implemented a formal complaint resolution process to deal
with these situations.

If you have a concern or a complaint about the service we provide or the products that we offer, we want to hear from
you. If you are not satisfied with how the credit union is handling your complaint, you can take your complaint to the
third party Ombudsperson.

The Ombudsperson seeks satisfactory resolution of complaints with a view to fairness and does not advocate for either the
complainant or the credit union when investigating disputes. This service is free of charge to the complainant however, there
is no provision for the award of costs for solicitors or other professionals and recommendations are not binding on credit
unions.

Complaints Process

1st level  Supervisor
2nd level CU Manager
3rd level CU Board of Directors
4th level Ombudsperson

Privacy Complaints

If the complaint refers to a breach of your privacy or use of your personal information, then level 1 is replaced with Privacy Officer and
the Privacy Commissioners Office is added as the last level.

Credit Union Action

ACTION
Step1: Determine if complaint is fully or partially justified: (to be completed by authorized persennel as per chart above)
Step 2:

If complaint is justified:

Credit Union Follow-up
• Assess damages caused to complainant
• Propose resolution of damages to complainant
• If complainant is satisfied, go to Step 4
• If complainant is not satisfied, go to Step 5

Step 3:

If complaint is not justified:

Credit Union Follow-up
• Communicate to the complainant the reason(s) the credit
union has concluded that the complaint is not justified
• If complainant is satisfied, go to Step 4
• If complainant is not satisfied, go to Step 5

Step 4:

Complainant accepts resolution proposal or explanation as
to why the complaint is denied:

Credit Union Follow-up
• Complete any remedial actions agreed to
• Determine if future problems can be avoided through
process or systems improvement
• File in complaints file

Step 5:

Complainant does not accept resolution proposal or
explanation as to why the complaint is denied:

Credit Union Follow-up
• Determine if further explanation or negotiation can result
in favorable outcome
• If no further progress is possible the complainant will
be advised of the next level of appeal and the associated
requirements of that level

Each level of the complaint as noted above, within the credit union, must be resolved within 30 days or moved to the next level.

Credit Union Contacts

North Sydney Credit Union Business Directory

Ombudsperson, Mail to:
The Office of the Ombudsperson, Atlantic Central, 6074 Lady Hammond Road, Halifax, NS B3K 2R7

Privacy Commissioner of Canada, Mail to:
Privacy Commissioner, 112 Kent Street, Place de Ville, Tower B, 3rd Floor, Ottawa, ON K1A 1H3

Complaint forms can be accessed at any credit union branch. Completed forms can be mailed to:

The Office of the Ombudsperson, Atlantic Central, 6074 Lady Hammond Road, Halifax, NS B3K 2R7

 

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